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Frequently Required Proposal Documents and Data
Following is a list of documents and data that are frequently required by sponsors in your proposals.
About U-M
- Name: Regents of the University of Michigan
- Forms Address: Use ORSP so that paperwork comes to us: 3003 S. State Street, Ann Arbor, MI 48109-1274
- Official Address: 3014 Fleming, Ann Arbor, MI 48109-1340
- About: A shareable paragraph about the University of Michigan
- CEO/ President: Dr. Mark S. Schlissel, presoff@umich.edu
- Financial Officer: Debora L. Talley
- Fiscal Office: Pete Gerard
- County: Washtenaw (Ann Arbor & campus)
- Congressional District: 12th (Ann Arbor & campus)
- Incorporated in: Michigan
- Date of incorporation: 1817
- Type of organization: non-profit, educational institute.
The Regents of U-M were recognized in 1963 by Article VIII § 5 of the Constitution of (the State of) Michigan. - Number of employees (faculty and staff): 48,061 (Source: U-M Human Resources data under the link listed as "Tableau - See 2016 Faculty and Staff Profile by Headcount and FTE." Additional headcounts are available in the Michigan Almanac.
- Operating Activities/Total revenue: $8,716 million (See Finance Annual Reports)
Various Codes, Downloads, and Links
- Tax ID Number or Employer Identification Number (TIN/EIN)
- 10-Digit: 38-6006309 IRS Tax Exempt Number (aka Federal Employer ID)
- 12-Digit: 1386006309A1
- ASAP Identification (Automated Standard Application for Payments): 2614799
- DUNS Number: 073133571
- Commercial and Government Entity (CAGE) code: 03399
- Editable W-9 (Editable PDF requires U-M login so that you can may a current date) from U-M Tax Website
- Short-term Resource (1/4/2018): Editable W-9 (2017 Updated Version)
- IRS Determination Letter, Exemption Certificates, and Subsequent Letters reinforcing U-M as a 501(c)(3) tax-exempt organization - (Includes current year, 1973, and October 4, 1961)
- NAICS Association Code: 61131
- NPI: Institutional National Provider Identifier (NPI) Number: 1003878539 (main U-M hospital NPI)
- System for Award Management (SAM) Expiration Date: 08/10/2019)
(Formerly known as the CCR or Central Contractor Registry) - The official U.S. Government system, accessible to all that consolidates Central Contractor Administration and other contractor databases. Click on Search Record using Cage Code #03399 or DUNS# 073133571 to access U-M information, expiration date, etc. Choose View Details and Reps & Certs to download the FARs or DFARs. - Federal Interagency Committee on Education (FICE) Institution Code: 009092
- European Commission Participant Identification Code (PIC): 999843603
- NSF Institutional Codes
- All campuses (Ann Arbor, Medical, Dearborn, Flint): 0023259000
Annual Reports
Office of Finance
- U-M Office of Finance Annual Reports on Federal Awards - A-133 Annual Audit Reports (Uniform Guidance Subpart F)
Office of Research
Assurance and Compliance Approval Letters and Confirmations
Harassment and Discrimination
- Institutional Letter of Support in regard to Sexual Harassment Requirements (Required for NIH Training applications)
Higher Learning
- Higher Learning Commission Accreditation
- Accreditation letter can be generated from the Provost's office HLC web page. Follow the prompts to generate a letter with today's date stamp.
Human Subjects
- Human Subjects Protection Assurance # [DHHS] aka Federal Wide Assurance # FWA 00004969 (See NIH OHRP Website for official source of expiration as the date changes frequently.)
- Enter either the number or the institutional name exactly as "U Michigan" in the search box to get the current info.
Animals
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Most recent AAALAC Accreditation Date: November 22, 2017
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PHS Assurance Number: D16-00072 (A3114-01), Assurance Dates: July 2017 - July 2021
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USDA Registration Number: 34-R-0001, Last Inspection Date: April 25, 2018
Federal Government
- Dept of Defense FWA - Addendum [pdf]: expires 6/13/2019
- DHHS Date of Compliance: Misconduct in Science 2/28/1996
- Radiation Safety NRC numbers: UM 21-00215-04 and VA 21-00159-04
Government Approval Letters
- Government Approval of our Property System (from Office of Naval Research)
- Government Approval of our Accounting System (from DHHS Centers for Medicare & Medicaid Services)
- Government Approval of our Contractor Purchasing System (from Office of Navy)
Cognizant Offices
- Cognizant Audit Office: Department of Health and Human Services, Region V Regional Director: Jackie Garner, Telephone: (312) 886-6432 | Fax: (312) 353-4144
- c/o Office of Audit Service, 233 N. Michigan Ave., Suite 1360, Chicago, IL 60601
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Office of Naval Research (ONRRO) Chicago
Chicago Regional Office
230 South Dearborn, Room 380
Chicago, IL 60605-1595
Phone: 312-886-5423
Fax: 312-353-6089
Email: ONR_Chicago@onr.navy.mil
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Cost Accounting Standards Disclosure Statement (DS 2)
July 19, 2018, DS-2 Approval Letter (PDF) - Federal guidelines require the university to maintain an approved disclosure statement (DS-2) on file with the Department of Health and Human Services. The DS-2 is a description of the university's accounting and management practices.
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DCMA (Defense Contract Management Agency) & DCAA (Defense Contract Audit Agency)
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DHHS Division of Cost Allocation
Indirect Cost (F & A) Rate Agreement
U-M Staff Fringe Benefits
Subrecipient Forms
- Letter of Commitment to Establish a Subrecipient Agreement
- Letter of Commitment to Establish a Subrecipient Agreement (U-M as Subrecipient)
Other Campus Resources
- Proposal Routing Checklist (from Research Administration Schools Committee)
- Foundation Relations Toolkit (Diversity Table, Fact Sheet, and other resources)
- Office of Budget and Planning - University Profile and Almanac
References and Resources
Questions?
Please contact Constance Colthorp, Communications Manager, (734-647-4587) if you have a question about a link or resource on this page.